OSHC forms: before school, after school and vacation care
The forms before school care, after school care and vacation care services send most. Each one is ready to use: add it to your service, change any question, and send families a link to fill in and sign on their phone.
All 17 forms below are free. Create an account to add any of them to your service.
Enrolment and bookings
Send the enrolment record when a family joins. When they want to change days, send the booking request instead of the whole enrolment again.
Enrolment record for before school care, after school care and vacation care, including session bookings and travel authorisations.
Parent form to request permanent or casual bookings at the childcare service.
Getting to and from school
For children who walk to or from the service, are picked up by someone under 18, or go to an activity during care hours. If you run a bus from school, the transport form is here too.
Parent authorisation for a child to walk to the childcare service unaccompanied.
Parent authorisation for a child to walk home from the childcare service unaccompanied.
Parent authorisation for a person under 18 to sign a child in and out of the childcare service.
Parent authorisation for a child to attend extra-curricular activities during care hours.
Parent authorisation for regular transportation of a child by the childcare service.
Vacation care excursions
Add the excursion form and fill in the first trip. Then duplicate it in the form builder for each excursion and change the details — each copy has its own link to send families. For a trip you repeat, like a walk to the local park, use the regular outing form. On the day, educators tick off each child on a phone at the door of the bus.
Parent permission for a child to attend an excursion — for long day care, OSHC and vacation care. Share one link and get every family's consent back signed.
Parent authorisation for a child to attend recurring outings organised by the childcare service.
Staff checklist to ensure all children are safely accounted for when boarding a vehicle.
Staff checklist to ensure all children are safely accounted for when disembarking a vehicle.
Medication and health
Parents authorise medication and sunscreen from their phone. Educators record each dose on the medication record.
Parent authorisation for the childcare service to administer prescribed medication to their child.
Record medication administered to a child including dosage, witness details, and required signatures.
Parent authorisation for the childcare service to apply sunscreen to their child.
Also worth having
Not part of this job, but they come up. Add them separately if you need them.
Record and track incidents, injuries, trauma and illness involving children as required by Australian childcare regulations.
Record anaphylaxis emergencies including symptoms, adrenaline autoinjector administration, and emergency response.
Staff form to record emergency and evacuation drill details, outcomes, and improvements.
Also called
- OSHC forms
- OOSH forms
- Out of school hours care forms
- Before and after school care forms
- After school care forms
- School age care forms
Other guides
Vacation care forms: excursion permission and regular outings
The forms a school holiday program runs on — a permission form for each excursion, regular outings, and bus checklists.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.