Transportation Authorisation Form
Add it, send the link, collect the answers
No setup and no credit card. The form below works exactly as it is.
- 1Add this form to your service — one sign-up, free.
- 2Send families the link. They open it on their phone — no app, no password.
- 3Answers come back signed and land in your inbox as soon as they’re submitted.
What the transportation authorisation form looks like
Every question, exactly as families will see it. Scroll inside the frame to read the whole form.
About the Transportation Authorisation Form
A digital transportation authorisation form that allows parents to provide written consent for regular transportation of their child by or arranged by the education and care service. Under Regulation 102D, a child must not be transported by the service, or on transportation arranged by the service, unless a parent or a person named in the enrolment record has given written authorisation stating the matters in Regulation 102D(4). Transport on an excursion is covered by the excursion authorisation instead (Regulation 102A). This form captures pick-up and drop-off locations, schedule, mode of transport and parent acknowledgement of the risk assessment.
Also called
- Transport consent form
- Permission to transport child
- Transportation permission form
What's on this form
Every question included in the transportation authorisation form. Add, remove or reword any of them in the form builder.
Form questions
Child Details
Child details
Transportation Details
Route Name or Description Reason for Transport Pick-up Location Drop-off Location Days of Transport Start Date End Date Pick-up Time Drop-off Time Mode of Transport Seatbelt or Safety Restraint Requirements Number of Children Likely to be Transported Number of Staff and Other Adults Accompanying Educator to Child Ratio
Authorisation
Permission
I authorise the service to transport my child on the route outlined above using the mode of transport listed.
Risk Assessment
I have been informed that a risk assessment has been prepared for this transportation and is available at the service, and that written policies and procedures for transporting children are available at the service.
Emergency Authorisation
In the event of an emergency during transport, I authorise the responsible person to seek medical treatment, including ambulance transportation, for my child.
Parent/Guardian Signature
Signature
Australian regulations this form supports
The transportation authorisation form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Authorisation for service to transport children
A child must not be transported by the service, or on transportation arranged by the service, unless written authorisation has been given by a parent or a person named in the enrolment record as authorised to give it.
Read the full text of Reg 102D
(1) The approved provider of an education and care service must ensure that a child being educated and cared for by the service is not transported by the service or on transportation arranged by the service unless written authorisation has been given under subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child being educated and cared for by the service is not transported by the service or on transportation arranged by the service unless written authorisation has been given under subregulation (4). (3) A family day care educator must ensure that a child being educated and cared for by the educator as part of a family day care service is not transported by the service or on transportation arranged by the service unless written authorisation has been given under subregulation (4). (4) The authorisation must be given by a parent or other person named in the child's enrolment record as having authority, given by a parent, to authorise the child being transported by the service or on transportation arranged by the service and must state— (a) the child's name; and (b) the reason the child is to be transported; and (c) if the authorisation is for regular transportation, a description of when the child is to be transported; and (d) if the authorisation is not for regular transportation, the date the child is to be transported; and (e) a description of the proposed pick-up location and destination; and (f) the means of transport; and (g) the period of time during which the child is to be transported; and (h) the anticipated number of children likely to be transported; and (i) the anticipated number of staff members and any other adults who will accompany and supervise the children during the transportation; and (j) any requirements for seatbelts or safety restraints under a law of each jurisdiction in which the children are being transported; and (k) that a risk assessment has been prepared and is available at the education and care service; and (l) that written policies and procedures for transporting children are available at the education and care service. (5) If the transportation is regular transportation, the authorisation is only required to be obtained once in a 12 month period.
Children leaving the education and care service premises
A child must not leave the premises unless given into the care of a parent, an authorised nominee named in the enrolment record, or someone they have authorised to collect the child; or leaves under the written authorisation of a parent or authorised nominee; or is taken on an excursion in accordance with this Division; or is transported by or on transportation arranged by the service in accordance with Division 7; or is taken outside the premises because the child requires medical, hospital or ambulance care or treatment, or because of another emergency.
Read the full text of Reg 99
(1) The approved provider of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service does not leave the residence or approved family day care venue except in accordance with subregulation (4). (4) The child may only leave the relevant premises if the child— (a) is given into the care of— (i) a parent of the child; or (ii) an authorised nominee named in the child's enrolment record; or (iii) a person authorised by a parent or authorised nominee named in the child's enrolment record to collect the child from the premises; or (b) leaves the premises in accordance with the written authorisation of the child's parent or authorised nominee named in the child's enrolment record; or (c) is taken on an excursion in accordance with this Division; or (ca) is transported by the service or on transportation arranged by the service in accordance with Division 7; or (d) is given into the care of a person or taken outside the premises— (i) because the child requires medical, hospital or ambulance care or treatment; or (ii) because of another emergency. (5) In this regulation parent does not include a parent who is prohibited by a court order from having contact with the child.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The transportation authorisation form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
OSHC forms: before school, after school and vacation care
The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Questions about the transportation authorisation form
What is the transportation authorisation form used for?
A digital transportation authorisation form that allows parents to provide written consent for regular transportation of their child by or arranged by the education and care service. Under Regulation 102D, a child must not be transported by the service, or on transportation arranged by the service, unless a parent or a person named in the enrolment record has given written authorisation stating the matters in Regulation 102D(4). Transport on an excursion is covered by the excursion authorisation instead (Regulation 102A). This form captures pick-up and drop-off locations, schedule, mode of transport and parent acknowledgement of the risk assessment.
Who fills in the transportation authorisation form?
The transportation authorisation form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.
Which regulations is the transportation authorisation form built around?
It is built around Reg 102D and Reg 99 of the Education and Care Services National Regulations. Reg 102D covers authorisation for service to transport children. Reg 99 covers children leaving the education and care service premises. Check the form against the regulation text for your service before you use it.
Is the transportation authorisation form the same as a transport consent form?
Yes. Different services use different names for this form — it is also called transport consent form, permission to transport child and transportation permission form. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the transportation authorisation form?
Yes. The template comes with 7 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the transportation authorisation form free?
Yes — the transportation authorisation form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.