Transportation Authorisation Form
About the Transportation Authorisation Form
A digital transportation authorisation form that allows parents to provide written consent for regular transportation of their child by or arranged by the education and care service. Under Regulation 102D, regular transportation requires written authorisation specifying the route, pick-up and drop-off locations, schedule, mode of transport, and educator-to-child ratio. This form captures all required details and parent acknowledgement of the risk assessment.
Also called
- Transport consent form
- Permission to transport child
- Transportation permission form
What's on this form
Every question included in the transportation authorisation form. Add, remove or reword any of them in the form builder.
Form questions
Child Details
Child details
Transportation Details
Route Name or Description Pick-up Location Drop-off Location Days of Transport Start Date End Date Pick-up Time Drop-off Time Mode of Transport Educator to Child Ratio
Authorisation
Permission
I authorise the service to transport my child on the route outlined above using the mode of transport listed.
Risk Assessment
I have been informed that a risk assessment has been prepared for this transportation route and is available at the service.
Emergency Authorisation
In the event of an emergency during transport, I authorise the responsible person to seek medical treatment, including ambulance transportation, for my child.
Parent/Guardian Signature
Signature
Australian regulations this form supports
The transportation authorisation form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Authorisation for service to transport children
A child must not be regularly transported unless written authorisation is provided by a parent specifying the route, transport method, schedule, and that a risk assessment has been prepared.
Read the full text of Reg 102D
(1) The approved provider of an education and care service must ensure that a child being educated and cared for by the service is not transported by the service or on transportation arranged by the service unless written authorisation has been given under subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child being educated and cared for by the service is not transported by the service or on transportation arranged by the service unless written authorisation has been given under subregulation (4). (3) A family day care educator must ensure that a child being educated and cared for by the educator as part of a family day care service is not transported by the service or on transportation arranged by the service unless written authorisation has been given under subregulation (4). (4) The authorisation must be given by a parent or other person named in the child's enrolment record as having authority, given by a parent, to authorise the child being transported by the service or on transportation arranged by the service and must state— (a) the child's name; and (b) the reason the child is to be transported; and (c) if the authorisation is for regular transportation, a description of when the child is to be transported; and (d) if the authorisation is not for regular transportation, the date the child is to be transported; and (e) a description of the proposed pick-up location and destination; and (f) the means of transport; and (g) the period of time during which the child is to be transported; and (h) the anticipated number of children likely to be transported; and (i) the anticipated number of staff members and any other adults who will accompany and supervise the children during the transportation; and (j) any requirements for seatbelts or safety restraints under a law of each jurisdiction in which the children are being transported; and (k) that a risk assessment has been prepared and is available at the education and care service; and (l) that written policies and procedures for transporting children are available at the education and care service. (5) If the transportation is regular transportation, the authorisation is only required to be obtained once in a 12 month period.
Children leaving the education and care service premises
A child must not leave the premises unless given into the care of a parent or authorised person, or transported by the service in accordance with regulations.
Read the full text of Reg 99
(1) The approved provider of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service does not leave the residence or approved family day care venue except in accordance with subregulation (4). (4) The child may only leave the relevant premises if the child— (a) is given into the care of— (i) a parent of the child; or (ii) an authorised nominee named in the child's enrolment record; or (iii) a person authorised by a parent or authorised nominee named in the child's enrolment record to collect the child from the premises; or (b) leaves the premises in accordance with the written authorisation of the child's parent or authorised nominee named in the child's enrolment record; or (c) is taken on an excursion in accordance with this Division; or (ca) is transported by the service or on transportation arranged by the service in accordance with Division 7; or (d) is given into the care of a person or taken outside the premises— (i) because the child requires medical, hospital or ambulance care or treatment; or (ii) because of another emergency. (5) In this regulation parent does not include a parent who is prohibited by a court order from having contact with the child.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The transportation authorisation form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Vacation care forms: excursions, transport and bus checks
What a school holiday program actually runs on — an authorisation for each excursion, transport consent, and the embarking and disembarking checks.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Questions about the transportation authorisation form
What is the transportation authorisation form used for?
A digital transportation authorisation form that allows parents to provide written consent for regular transportation of their child by or arranged by the education and care service. Under Regulation 102D, regular transportation requires written authorisation specifying the route, pick-up and drop-off locations, schedule, mode of transport, and educator-to-child ratio. This form captures all required details and parent acknowledgement of the risk assessment.
Who fills in the transportation authorisation form?
The transportation authorisation form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.
Which Australian regulations does the transportation authorisation form meet?
It is built around Reg 102D and Reg 99 of the Education and Care Services National Regulations. Reg 102D covers authorisation for service to transport children. Reg 99 covers children leaving the education and care service premises. Every question the regulations require is already on the form.
Is the transportation authorisation form the same as a transport consent form?
Yes. Different services use different names for this form — it is also called transport consent form, permission to transport child and transportation permission form. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the transportation authorisation form?
Yes. The template comes with 7 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the transportation authorisation form free?
Yes — the transportation authorisation form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.