childcareforms.app

Childcare form templates

Ready-to-use digital forms for Australian childcare services — enrolment records, incident reports, medication authorisations and more. Each one is written against the Education and Care Services National Regulations.

Most used

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Most used

Excursion Permission Form

Parent permission for a child to attend an excursion. Share one link and get every family's consent back signed.

Reg 100Reg 102Reg 99
Most used

Child Enrolment Record

Complete enrolment record for long day care, preschool and kindergarten, covering every detail Regulations 160, 161 and 162 require.

Reg 160Reg 161Reg 162
Most used

Incident, Injury, Trauma and Illness Record

Record and track incidents, injuries, trauma and illness involving children as required by Australian childcare regulations.

Reg 85Reg 86Reg 87
Most used

Medication Authorisation Form

Parent authorisation for the childcare service to administer prescribed medication to their child.

Reg 92Reg 93
Most used

Medication Administration Record

Record medication administered to a child including dosage, witness details, and required signatures.

Reg 92Reg 93
Most used

Illness Record

Record and document illness incidents involving children including symptoms, first aid, and medication details.

Reg 85Reg 86Reg 87
Most used

Observation Form

Staff form to document behavioural observations and incidents involving children.

Reg 168(2)(j)Reg 168(2)(h)
Most used

Outside School Hours Care Enrolment Record

Enrolment record for before school care, after school care and vacation care, including session bookings and travel authorisations.

Reg 160Reg 161Reg 162
Most used

Walk Home Authorisation Form

Parent authorisation for a child to walk home from the childcare service unaccompanied.

Reg 99Reg 168(2)(f)

Every template

20 more, A–Z
Parent form

Add Emergency Contact Form

Parent form to add an emergency contact and authorised person to their child's enrolment record.

Reg 160Reg 161Reg 99
Staff form

Anaphylaxis Emergency Record

Record anaphylaxis emergencies including symptoms, adrenaline autoinjector administration, and emergency response.

Reg 90Reg 94Reg 92
Staff form

Asthma Medication Administration Record

Record asthma medication administered to a child including symptoms, dosage, and required signatures.

Reg 90Reg 92Reg 93
Parent form

Booking Request Form

Parent form to request permanent or casual bookings at the childcare service.

Reg 160Reg 168(2)(k)
Staff form

Child Protection Report

Staff form to document child protection concerns, disclosures, and mandatory reporting actions.

Reg 84Reg 168(2)(h)Reg 176
Parent form

Complaint and Grievance Form

Form for parents and families to lodge complaints or grievances with the childcare service.

Reg 168(2)(o)Reg 176
Staff form

Disembarking Transportation Safety Checklist

Staff checklist to ensure all children are safely accounted for when disembarking a vehicle.

Reg 102F
Staff form

Embarking Transportation Safety Checklist

Staff checklist to ensure all children are safely accounted for when boarding a vehicle.

Reg 102E
Staff form

Emergency Evacuation Drill Record

Staff form to record emergency and evacuation drill details, outcomes, and improvements.

Reg 97
Parent form

Extra-Curricular Activity Authorisation Form

Parent authorisation for a child to attend extra-curricular activities during care hours.

Reg 99Reg 168(2)(f)
Staff form

Family Communication Form

Staff form to document and communicate behavioural or developmental observations to families.

Reg 168(2)(j)
Staff form

Hazard Report

Staff form to report and document hazards identified at the childcare service premises.

Reg 103
Staff form

Infectious Disease Notification Record

Staff form to document infectious disease incidents and record notifications to families and authorities.

Reg 88
Staff form

Maintenance Record

Staff form to document maintenance issues and repairs at the childcare service premises.

Reg 103
Parent form

Medical Conditions Acknowledgement Form

Parent form to provide medical condition details, management plan, and medication requirements for their child.

Reg 90Reg 162
Parent form

Regular Outing Authorisation Form

Parent authorisation for a child to attend recurring outings organised by the childcare service.

Reg 100Reg 102
Parent form

Sunscreen Authorisation Form

Parent authorisation for the childcare service to apply sunscreen to their child.

Reg 168(2)(a)
Parent form

Transportation Authorisation Form

Parent authorisation for regular transportation of a child by the childcare service.

Reg 102DReg 99
Parent form

Under 18 Sign In/Out Authorisation Form

Parent authorisation for a person under 18 to sign a child in and out of the childcare service.

Reg 99Reg 161
Parent form

Walk to Service Authorisation Form

Parent authorisation for a child to walk to the childcare service unaccompanied.

Reg 99Reg 168(2)(f)

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