Booking Request Form

Add it, send the link, collect the answers

No setup and no credit card. The form below works exactly as it is.

1Add this form to your service — one sign-up, free.
2Send families the link. They open it on their phone — no app, no password.
3Answers come back signed and land in your inbox as soon as they’re submitted.

What the booking request form looks like

Every question, exactly as families will see it. Scroll inside the frame to read the whole form.

About the Booking Request Form

A digital booking request form that allows parents to request care sessions for their child, including session type, preferred days, and booking dates. Includes a Complying Written Arrangement (CWA) section as required by the Child Care Subsidy system. The form captures child details, session preferences, priority of access information, and the parent's signed agreement to the service's booking terms and conditions.

Also called

Casual booking form
Extra day request form
Additional days request

What's on this form

Every question included in the booking request form. Add, remove or reword any of them in the form builder.

Form questions

Child Details
Child details
Child Date Of Birth
Date
Child Year Group
- Kindy
- Year 1
- Year 2
- Year 3
- Year 4
- Year 5
- Year 6
Choose one
Booking Details
Session Type
- Before School Care
- After School Care
- BOTH Before & After School Care
Choose one
Booking Start Date
Date
Booking End Date (If Applicable)optional
Date
Requested Bookings
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
Choose any
Will these bookings be on alternating weeks (fortnightly)?
Yes / No
In the case of a waiting list, please list the bookings in order of preferenceoptional
Long answer
Priority Of Access
Priority Of Access
- No Priority
- Sibling enrolled at service
- Both parents are working, training or studying
- Single parent - joint custody
- Single parent - sole custody
- Socially isolated families
- Low income earners
- Families which include a disabled person
- Aboriginal and Torres Strait Islander families
- Family in an emergency situation
- Child at risk of abuse or neglect
Choose one
Priority Of Access Commentsoptional
Long answer
Complying Written Arrangement
Complying Written Arrangement
Between: Parent / Guardian Signing This Form And: The Service Provider For the care of: Child Stated On This Form Arrangement Start Date: Start Date Stated On This Form The care provided is under permanent and/or casual agreement where days and sessions can be changed by the parent or guardian in line with policies and procedures. I confirm: • That my details in the enrolment form, as well as the details of the children I am enrolling are correct. • I have agreed to days of care within the service(s) and understand the start and end times of these sessions of care. • That care may be provided on a casual or flexible basis where available at my service(s) at my request. • I understand I am liable to pay fees for the care of my children as indicated and, if applicable, in other information the service has given me (such as a fee schedule or parent handbook) which are subject to change over time. Please note: • Cancellations to permanent bookings require 2 weeks notice via email. • If your child will not be attending any of their bookings, please ensure you mark them absent before the session start time. • Absences incur the same booking fee — you will always be charged for a permanent booking, regardless of whether your child attends or not. • Centrelink only provides Child Care Subsidy on 42 absences per financial year. After this limit is exceeded, all other absences will incur the full booking fee. • If you cancel all permanent bookings, Centrelink will only provide the Child Care Subsidy discount on your final absences if your child attends their final bookings.
Parent / Guardian Mobile Number
Short answer
Parent / Guardian Home Address
Long answer
Parent/Guardian Signature
Signature

Australian regulations this form supports

The booking request form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.

Reg 168(2)(k)

Policies and procedures — enrolment and orientation

The service must have policies and procedures for enrolment and orientation.

Read the full text of Reg 168(2)(k)

(1) The approved provider of an education and care service must ensure that the service has in place policies and procedures in relation to the matters set out in subregulation (2). (2) Policies and procedures are required in relation to the following— (k) enrolment and orientation;

Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.

Where this form fits

The booking request form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.

OSHC forms: before school, after school and vacation care

The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.

Enrolling a child: the forms you need

The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.

Forms parents and guardians fill in

Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.

Questions about the booking request form

What is the booking request form used for?

Who fills in the booking request form?

The booking request form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.

Which regulations is the booking request form built around?

It is built around Reg 168(2)(k) of the Education and Care Services National Regulations. Reg 168(2)(k) covers policies and procedures — enrolment and orientation. Check the form against the regulation text for your service before you use it.

Is the booking request form the same as a casual booking form?

Yes. Different services use different names for this form — it is also called casual booking form, extra day request form and additional days request. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.

Can I change the questions on the booking request form?

Yes. The template comes with 18 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.