Booking Request Form
About the Booking Request Form
A digital booking request form that allows parents to request care sessions for their child, including session type, preferred days, and booking dates. Includes a Complying Written Arrangement (CWA) section as required by the Child Care Subsidy system. The form captures child details, session preferences, priority of access information, and the parent's signed agreement to the service's booking terms and conditions.
Also called
- Casual booking form
- Extra day request form
- Additional days request
What's on this form
Every question included in the booking request form. Add, remove or reword any of them in the form builder.
Form questions
Child Details
Child details
Child Date Of Birth
Date
Child Year Group
- Kindy
- Year 1
- Year 2
- Year 3
- Year 4
- Year 5
- Year 6
Choose one
Booking Details
Session Type
- Before School Care
- After School Care
- BOTH Before & After School Care
Choose one
Booking Start Date
Date
Booking End Date (If Applicable)optional
Date
Requested Bookings
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
Choose any
Will these bookings be on alternating weeks (fortnightly)?
Yes / No
In the case of a waiting list, please list the bookings in order of preferenceoptional
Long answer
Priority Of Access
Priority Of Access
- No Priority
- Sibling enrolled at service
- Both parents are working, training or studying
- Single parent - joint custody
- Single parent - sole custody
- Socially isolated families
- Low income earners
- Families which include a disabled person
- Aboriginal and Torres Strait Islander families
- Family in an emergency situation
- Child at risk of abuse or neglect
Choose one
Priority Of Access Commentsoptional
Long answer
Complying Written Arrangement
Complying Written Arrangement
Between: Parent / Guardian Signing This Form And: The Service Provider For the care of: Child Stated On This Form Arrangement Start Date: Start Date Stated On This Form The care provided is under permanent and/or casual agreement where days and sessions can be changed by the parent or guardian in line with policies and procedures. I confirm: • That my details in the enrolment form, as well as the details of the children I am enrolling are correct. • I have agreed to days of care within the service(s) and understand the start and end times of these sessions of care. • That care may be provided on a casual or flexible basis where available at my service(s) at my request. • I understand I am liable to pay fees for the care of my children as indicated and, if applicable, in other information the service has given me (such as a fee schedule or parent handbook) which are subject to change over time. Please note: • Cancellations to permanent bookings require 2 weeks notice via email. • If your child will not be attending any of their bookings, please ensure you mark them absent before the session start time. • Absences incur the same booking fee — you will always be charged for a permanent booking, regardless of whether your child attends or not. • Centrelink only provides Child Care Subsidy on 42 absences per financial year. After this limit is exceeded, all other absences will incur the full booking fee. • If you cancel all permanent bookings, Centrelink will only provide the Child Care Subsidy discount on your final absences if your child attends their final bookings.
Parent / Guardian Mobile Number
Short answer
Parent / Guardian Home Address
Long answer
Parent/Guardian Signature
Signature
Australian regulations this form supports
The booking request form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Child enrolment records to be kept by approved provider and family day care educator
The approved provider must keep enrolment records for each child including full name, date of birth, and parent contact details.
Read the full text of Reg 160
(1) The approved provider of an education and care service must ensure that an enrolment record is kept that includes the information set out in subregulation (3) for each child enrolled at the education and care service. (2) A family day care educator must keep an enrolment record that includes the information set out in subregulation (3) for each child educated and cared for by the educator. (3) An enrolment record must include the following information for each child— (a) the full name, date of birth and address of the child; (b) the name, address and contact details of— (i) each known parent of the child; and (ii) any person who is to be notified of an emergency involving the child if any parent of the child cannot be immediately contacted; and (iii) any person who is an authorised nominee; and (iv) any person who is authorised to consent to medical treatment of, or to authorise administration of medication to, the child; and (v) any person who is authorised to authorise an educator to take the child outside the education and care service premises; and (vi) any person who is authorised to authorise the education and care service to transport the child or arrange transportation of the child; (c) details of any court orders, parenting orders or parenting plans provided to the approved provider relating to powers, duties, responsibilities or authorities of any person in relation to the child or access to the child; (d) details of any other court orders provided to the approved provider relating to the child's residence or the child's contact with a parent or other person; (e) the gender of the child; (f) the language used in the child's home; (g) the cultural background of the child and, if applicable, the child's parents; (h) any special considerations for the child, for example any cultural, religious or dietary requirements or additional needs; (i) the relevant authorisations set out in regulation 161; (j) the relevant health information set out in regulation 162.
Policies and procedures — enrolment and orientation
The service must have policies and procedures in relation to enrolment and orientation of children.
Read the full text of Reg 168(2)(k)
The approved provider of an education and care service must ensure that the service has policies and procedures in relation to enrolment and orientation.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The booking request form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Questions about the booking request form
What is the booking request form used for?
A digital booking request form that allows parents to request care sessions for their child, including session type, preferred days, and booking dates. Includes a Complying Written Arrangement (CWA) section as required by the Child Care Subsidy system. The form captures child details, session preferences, priority of access information, and the parent's signed agreement to the service's booking terms and conditions.
Who fills in the booking request form?
The booking request form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.
Which Australian regulations does the booking request form meet?
It is built around Reg 160 and Reg 168(2)(k) of the Education and Care Services National Regulations. Reg 160 covers child enrolment records to be kept. Reg 168(2)(k) covers policies for enrolment and orientation. Every question the regulations require is already on the form.
Is the booking request form the same as a casual booking form?
Yes. Different services use different names for this form — it is also called casual booking form, extra day request form and additional days request. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the booking request form?
Yes. The template comes with 18 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the booking request form free?
Yes — the booking request form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.