Forms parents and guardians fill in
These are the forms a family completes and signs, not your staff. Each one goes out as a link — parents open it on their phone, fill it in, and it comes back signed and stored against the child.
Grouped by what they are for. All fifteen are free to use.
All 15 forms below are free. Create an account to add any of them to your service.
Enrolling and booking
The paperwork that starts a place and keeps the details current.
Complete enrolment record for long day care, preschool and kindergarten, covering every detail Regulations 160, 161 and 162 require.
Enrolment record for before school care, after school care and vacation care, including session bookings and travel authorisations.
Parent form to request permanent or casual bookings at the childcare service.
Parent form to add an emergency contact and authorised person to their child's enrolment record.
Health and medication
What a family has to tell you and authorise before you can act.
Parent form to provide medical condition details, management plan, and medication requirements for their child.
Parent authorisation for the childcare service to administer prescribed medication to their child.
Going out
Excursions, regular outings and transport each need their own written authorisation under Regulations 102 and 102D.
Parent permission for a child to attend an excursion. Share one link and get every family's consent back signed.
Parent authorisation for a child to attend recurring outings organised by the childcare service.
Parent authorisation for regular transportation of a child by the childcare service.
Parent authorisation for a child to attend extra-curricular activities during care hours.
Arriving and leaving
Under Regulation 99 a child can only leave with a parent, an authorised person, or in accordance with written authorisation. These are the forms that give you that authorisation in writing.
Parent authorisation for a child to walk home from the childcare service unaccompanied.
Parent authorisation for a child to walk to the childcare service unaccompanied.
Parent authorisation for a person under 18 to sign a child in and out of the childcare service.
Everyday consents and feedback
Sunscreen is the standing authorisation nearly every service collects. The complaint form exists because Regulation 168(2)(o) requires a complaints procedure.
Parent authorisation for the childcare service to apply sunscreen to their child.
Form for parents and families to lodge complaints or grievances with the childcare service.
Also called
- Childcare forms for parents
- Parent forms
- Forms for families
- Daycare forms for parents to fill out
- Parent permission forms
Common questions
Do parents need an account to fill these in?
No. You send a link by email or SMS and they complete it on any device — no app, no password, no account. The signed copy comes back to your service and is stored against the child.
Can a form go to two parents?
Yes. Forms can have multiple signing steps, so a second parent or guardian can sign after the first, and every signature is timestamped against the record.
Which of these do we legally have to collect?
The enrolment record and its authorisations are required for every child under Regulations 160, 161 and 162. Excursion, transport and departure authorisations are required whenever those things happen. The rest depend on your service and your policies.
Written as general guidance for Australian education and care services. It is not legal advice, and it may not reflect the latest amendments — check the Education and Care Services National Regulations and your regulatory authority for the current position.
Other guides
Vacation care forms: excursions, transport and bus checks
What a school holiday program actually runs on — an authorisation for each excursion, transport consent, and the embarking and disembarking checks.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.