Forms parents and guardians fill in
These are the forms a family completes and signs, not your staff. Each one goes out as a link — parents open it on their phone, fill it in, and it comes back signed and stored against the child.
Grouped by what they are for. All fifteen are free to use.
All 15 forms below are free. Create an account to add any of them to your service.
Enrolling and booking
The paperwork that starts a place and keeps the details current.
Complete enrolment record for long day care, preschool and kindergarten, built around Regulations 160, 161 and 162.
Enrolment record for before school care, after school care and vacation care, including session bookings and travel authorisations.
Parent form to request permanent or casual bookings at the childcare service.
Parent form to add an emergency contact and authorised person to their child's enrolment record.
Health and medication
What a family tells you about their child’s health, and the authorisation you need before giving medication.
Parent form to provide medical condition details, management plan, and medication requirements for their child.
Parent authorisation for the childcare service to administer prescribed medication to their child.
Going out
A permission form for each excursion, one for regular outings, one for transport like a bus from school, and one for activities during care hours.
Parent permission for a child to attend an excursion — for long day care, OSHC and vacation care. Share one link and get every family's consent back signed.
Parent authorisation for a child to attend recurring outings organised by the childcare service.
Parent authorisation for regular transportation of a child by the childcare service.
Parent authorisation for a child to attend extra-curricular activities during care hours.
Arriving and leaving
For children who walk to or from the service, or who are signed in or out by someone under 18.
Parent authorisation for a child to walk home from the childcare service unaccompanied.
Parent authorisation for a child to walk to the childcare service unaccompanied.
Parent authorisation for a person under 18 to sign a child in and out of the childcare service.
Everyday consents and feedback
Sunscreen is the standing authorisation nearly every service collects. The complaint form gives families a way to raise a concern in writing.
Parent authorisation for the childcare service to apply sunscreen to their child.
Form for parents and families to lodge complaints or grievances with the childcare service.
Also called
- Childcare forms for parents
- Parent forms
- Forms for families
- Daycare forms for parents to fill out
- Parent permission forms
Other guides
OSHC forms: before school, after school and vacation care
The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.
Vacation care forms: excursion permission and regular outings
The forms a school holiday program runs on — a permission form for each excursion, regular outings, and bus checklists.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.