By who fills it in

Forms parents and guardians fill in

These are the forms a family completes and signs, not your staff. Each one goes out as a link — parents open it on their phone, fill it in, and it comes back signed and stored against the child.

Grouped by what they are for. All fifteen are free to use.

All 15 forms below are free. Create an account to add any of them to your service.

Enrolling and booking

The paperwork that starts a place and keeps the details current.

Child Enrolment Record

Complete enrolment record for long day care, preschool and kindergarten, built around Regulations 160, 161 and 162.

See this form

Outside School Hours Care Enrolment Record

Enrolment record for before school care, after school care and vacation care, including session bookings and travel authorisations.

See this form

Booking Request Form

Parent form to request permanent or casual bookings at the childcare service.

See this form

Add Emergency Contact Form

Parent form to add an emergency contact and authorised person to their child's enrolment record.

See this form

Health and medication

What a family tells you about their child’s health, and the authorisation you need before giving medication.

Medical Conditions Acknowledgement Form

Parent form to provide medical condition details, management plan, and medication requirements for their child.

See this form

Medication Authorisation Form

Parent authorisation for the childcare service to administer prescribed medication to their child.

See this form

Going out

Excursions and regular outings need written authorisation under Regulation 102, which covers any transport on the excursion. Transport that is not part of an excursion needs its own authorisation under Regulation 102D.

Excursion Permission Form

Parent permission for a child to attend an excursion — for long day care, OSHC and vacation care. Share one link and get every family's consent back signed.

See this form

Regular Outing Authorisation Form

Parent authorisation for a child to attend recurring outings organised by the childcare service.

See this form

Transportation Authorisation Form

Parent authorisation for regular transportation of a child by the childcare service.

See this form

Extra-Curricular Activity Authorisation Form

Parent authorisation for a child to attend extra-curricular activities during care hours.

See this form

Arriving and leaving

Regulation 99 sets out when a child may leave the premises — for example, given into the care of a parent, an authorised nominee or a person they authorise, or in accordance with the written authorisation of a parent or authorised nominee. These forms record those authorisations in writing.

Walk Home Authorisation Form

Parent authorisation for a child to walk home from the childcare service unaccompanied.

See this form

Walk to Service Authorisation Form

Parent authorisation for a child to walk to the childcare service unaccompanied.

See this form

Under 18 Sign In/Out Authorisation Form

Parent authorisation for a person under 18 to sign a child in and out of the childcare service.

See this form

Everyday consents and feedback

Sunscreen is the standing authorisation nearly every service collects. The complaint form exists because Regulation 168(2)(o) requires a complaints procedure.

Sunscreen Authorisation Form

Parent authorisation for the childcare service to apply sunscreen to their child.

See this form

Complaint and Grievance Form

Form for parents and families to lodge complaints or grievances with the childcare service.

See this form

Also called

Childcare forms for parents
Parent forms
Forms for families
Daycare forms for parents to fill out
Parent permission forms

Common questions

Do parents need an account to fill these in?

No. You send a link by email or SMS and they complete it on any device — no app, no password, no account. The signed copy comes back to your service and is stored against the child.

Can a form go to two parents?

Yes. Forms can have multiple signing steps, so a second parent or guardian can sign after the first, and every signature is timestamped against the record.

Which of these do we legally have to collect?

The enrolment record and its authorisations are required for every child under Regulations 160, 161 and 162. Excursion authorisations are required for excursions, transport authorisations for transport that is not part of an excursion, and a written authorisation when a child leaves the premises without being given into someone’s care. The rest depend on your service and your policies.

Written as general guidance for Australian education and care services. It is not legal advice, and it may not reflect the latest amendments — check the Education and Care Services National Regulations and your regulatory authority for the current position.

Other guides

OSHC forms: before school, after school and vacation care

The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.

Vacation care forms: excursion permission and regular outings

What a school holiday program actually runs on — a written authorisation for each excursion, and a once-a-year authorisation for regular outings.

Enrolling a child: the forms you need

The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.

Daily records: what educators fill in as things happen

The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.

Forms your educators fill in

The records staff complete — incidents and illness, medication given, observations, safety checks and transport.