Enrolling a child: the forms you need
The forms to send a family when their child starts.
The enrolment record does most of the work. The rest of these either sit alongside it or update it later as things change.
All 9 forms below are free. Create an account to add any of them to your service.
1.The enrolment record
Send the enrolment record when a family joins. Use the long day care version for children aged 0–5, or the outside school hours version for before school, after school or vacation care.
Complete enrolment record for long day care, preschool and kindergarten, built around Regulations 160, 161 and 162.
Enrolment record for before school care, after school care and vacation care, including session bookings and travel authorisations.
2.Which days they are coming
Separate from the enrolment record, because it changes. A written booking is what settles it when a parent says they booked Wednesday and your roll says Thursday.
Parent form to request permanent or casual bookings at the childcare service.
3.Emergency contacts and authorised nominees
Emergency contacts change more often than anything else on the record. Families send this form to add one, instead of doing the whole enrolment again.
Parent form to add an emergency contact and authorised person to their child's enrolment record.
4.Medical conditions
For a child with an allergy, a health care need or another medical condition. The parent gives you the details, the management plan and any medication needs.
Parent form to provide medical condition details, management plan, and medication requirements for their child.
5.Standing authorisations
The everyday consents that are easier to settle once at enrolment than to ask for on the day — sunscreen being the common one.
Parent authorisation for the childcare service to apply sunscreen to their child.
Also worth having
Not part of this job, but they come up. Add them separately if you need them.
Parent authorisation for a child to walk home from the childcare service unaccompanied.
Parent authorisation for a person under 18 to sign a child in and out of the childcare service.
Parent authorisation for regular transportation of a child by the childcare service.
Also called
- New child paperwork
- Enrolment pack
- Daycare enrolment pack
Other guides
OSHC forms: before school, after school and vacation care
The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.
Vacation care forms: excursion permission and regular outings
The forms a school holiday program runs on — a permission form for each excursion, regular outings, and bus checklists.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.