Vacation care forms: excursion permission and regular outings
Vacation care is mostly excursions. These are the forms to send families before the program starts, and the checklists educators use on the day.
Everything else — incidents, medication, illness — is the same as any other day and is listed at the bottom rather than mixed in here.
All 8 forms below are free. Create an account to add any of them to your service.
1.An authorisation for each excursion
Add the excursion form and fill in the first trip. Then duplicate it in the form builder for each excursion and change the details. Each copy has its own link, so families sign for each trip on their phone.
Parent permission for a child to attend an excursion — for long day care, OSHC and vacation care. Share one link and get every family's consent back signed.
2.Regular outings
For a trip you repeat, like a walk to the local park, send the regular outing form instead of a new form each time.
Parent authorisation for a child to attend recurring outings organised by the childcare service.
3.Getting on and off the bus
Educators tick off each child on a phone at the door of the bus, and the record is saved straight away.
Staff checklist to ensure all children are safely accounted for when boarding a vehicle.
Staff checklist to ensure all children are safely accounted for when disembarking a vehicle.
Also worth having
Not part of this job, but they come up. Add them separately if you need them.
Record and track incidents, injuries, trauma and illness involving children as required by Australian childcare regulations.
Record medication administered to a child including dosage, witness details, and required signatures.
Record and document illness incidents involving children including symptoms, first aid, and medication details.
Record anaphylaxis emergencies including symptoms, adrenaline autoinjector administration, and emergency response.
Also called
- Vacation care forms
- School holiday program forms
- Vac care excursion forms
- Holiday program permission forms
- OSHC excursion paperwork
Other guides
OSHC forms: before school, after school and vacation care
The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.