Forms your educators fill in
These are completed by educators and the responsible person rather than families. Staff open them on any device and sign with a service PIN, so there are no extra logins to manage.
Several of them then move to a parent for signature — an incident record is filled in by the educator who was there, reviewed by the responsible person, and signed by the parent.
All 14 forms below are free. Create an account to add any of them to your service.
Incidents and illness
The incident record, the illness record, and the record of an infectious disease and who you told.
Record and track incidents, injuries, trauma and illness involving children as required by Australian childcare regulations.
Record and document illness incidents involving children including symptoms, first aid, and medication details.
Staff form to document infectious disease incidents and record notifications to families and authorities.
Medication
A record for every dose, with separate records for asthma and anaphylaxis emergencies.
Record medication administered to a child including dosage, witness details, and required signatures.
Record asthma medication administered to a child including symptoms, dosage, and required signatures.
Record anaphylaxis emergencies including symptoms, adrenaline autoinjector administration, and emergency response.
Learning and communication
Observations of children’s learning, and a record of what you have told a family.
Staff form to document behavioural observations and incidents involving children.
Staff form to document and communicate behavioural or developmental observations to families.
Premises and emergencies
Report a hazard, record the repair, and record each evacuation drill.
Staff form to report and document hazards identified at the childcare service premises.
Staff form to document maintenance issues and repairs at the childcare service premises.
Staff form to record emergency and evacuation drill details, outcomes, and improvements.
Transport
Educators tick off each child on a phone at the door of the bus, and the record is saved straight away.
Staff checklist to ensure all children are safely accounted for when boarding a vehicle.
Staff checklist to ensure all children are safely accounted for when disembarking a vehicle.
Child protection
For an educator to record a child protection concern or disclosure, and what they did about it.
Staff form to document child protection concerns, disclosures, and mandatory reporting actions.
Also called
- Childcare staff forms
- Educator forms
- Staff record keeping forms
- Childcare compliance records
- Educator documentation
Other guides
OSHC forms: before school, after school and vacation care
The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.
Vacation care forms: excursion permission and regular outings
The forms a school holiday program runs on — a permission form for each excursion, regular outings, and bus checklists.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.