Child Protection Report
About the Child Protection Report
A digital child protection report form for educators to document concerns, disclosures, or suspected abuse involving children. Under Regulation 84, all staff must be advised of child protection law and their obligations. This form captures detailed incident information including observations, exact words used by the child, witness details, injuries, and actions taken. Includes a responsible person signing step for reviewing the report, MRG (Mandatory Reporter Guide) usage, and recording of reports made to authorities such as DCJ, police, or OCG.
Also called
- Child protection reporting form
- Mandatory reporting form
- Suspected child abuse report form
What's on this form
Every question included in the child protection report. Add, remove or reword any of them in the form builder.
Step 1 — Completed first
Filled in by the educator or responsible person
Child
Child details
Time
Time
Date
Date
Location
- Playground
- Arts and Crafts
- Playroom
- Kitchen
- Play Equipment
Choose one
What happened leading up to the event? (Antecedent)
Long answer
Who was involved?
Long answer
Did another educator witness your interaction with the child?
Long answer
What happened? Include observations of behaviour and accurately record what the child said when describing what happened – use their exact words or record why you suspect abuse/are concerned due to an indirect disclosure, such as a drawing or observed behaviour.
Long answer
What action did you take? How did you respond?
Long answer
Was there a witness to the abuse/incident of concern?
Long answer
Record the details of any injuries and if the child received medical attention.
Long answer
Does this complaint indicate the possibility of child abuse, such as physical abuse, psychological or emotional abuse, sexual abuse or neglect?
Yes / No
Who did you notify about the incident?
Long answer
Educator / Person Completing Form
Educator signature
Step 2 — Responsible Person
Completed by a staff member at the service
Responsible Person To Complete
Was the MRG used?
Yes / No
What was the outcome?/Why was it not used?
Long answer
If applicable, what type of report was made or who were the people spoken to in relation to the matter (describe who was spoken to and why they were spoken to about the matter – including police officers, DCJ staff, OCG staff, and anyone else you spoke to)?
Long answer
What steps have been put in place to support the child?optional
Long answer
Ongoing Notesoptional
Long answer
Responsible Person Details
Educator signature
How this form gets signed
This template runs as a multi-step signing workflow. Each person is notified in turn, and every signature is timestamped and stored against the record.
- 1
Responsible Person
Signs inside the service, using a staff PIN
Australian regulations this form supports
The child protection report is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Awareness of child protection law
The approved provider must ensure all nominated supervisors, staff, volunteers, and students are advised of child protection law and any obligations they have under that law.
Read the full text of Reg 84
(1) The approved provider of an education and care service must ensure that a person specified in subregulation (2), whether or not the person works with children, is advised of and understands— (a) the existence and application of the current child protection law; and (b) any obligations that the person may have under that law. (2) The following persons are specified— (a) a nominated supervisor of the service; (b) a staff member of the service; (c) a volunteer at the service. (3) A provider is taken to have met the provider's obligation to ensure a specified person understands the matters set out in subregulation (1)(a) and (b) if the provider can ensure the specified person can explain the following— (a) the obligations of the specified person as a mandatory reporter; (b) the circumstances under which the specified person must make a report; (c) how to submit a report.
Policies and procedures — child safe environment
The service must have policies and procedures in relation to providing a child safe environment.
Read the full text of Reg 168(2)(h)
The approved provider of an education and care service must ensure that the service has policies and procedures in relation to providing a child safe environment, including matters relating to the promotion of a culture of child safety and wellbeing within the service.
Time to notify certain information to Regulatory Authority
The approved provider must notify the regulatory authority within 24 hours of any serious incident or complaint alleging the safety, health or wellbeing of a child was compromised.
Read the full text of Reg 176
(1) For the purposes of section 174(3) of the Law, a notice must be provided within 7 days of the relevant event or within 7 days of the approved provider becoming aware of the relevant information. (2) For the purposes of section 174(4) of the Law, a notice must be provided— (a) in the case of a notice under section 174(2)(a)— (i) in the case of the death of a child, as soon as practicable but within 24 hours of the death, or the time that the person becomes aware of the death; and (ii) in the case of any other serious incident, within 24 hours of the incident or the time that the person becomes aware of the incident; (b) in case of a notice under section 174(2)(b) or a notice of a matter referred to in regulation 175(2)(b), within 24 hours of the complaint or incident; (ba) in the case of a notice under regulation 175(2)(ca), within 24 hours of the commencement of the attendance of the child or children at the education and care service; (bb) in the case of a notice under regulation 175(2)(d), within 24 hours of the incident or within 24 hours of the approved provider becoming aware of the incident; (bc) in the case of a notice under regulation 175(2)(e), within 24 hours of the allegation being made or within 24 hours of the approved provider becoming aware of the allegation; (c) in any other case, within 7 days of the relevant event or within 7 days of the approved provider becoming aware of the relevant information.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The child protection report is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Daily records: what educators fill in as things happen
The records your staff complete during the day — incidents, illness, medication given, and observations of children’s learning.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.
Questions about the child protection report
What is the child protection report used for?
A digital child protection report form for educators to document concerns, disclosures, or suspected abuse involving children. Under Regulation 84, all staff must be advised of child protection law and their obligations. This form captures detailed incident information including observations, exact words used by the child, witness details, injuries, and actions taken. Includes a responsible person signing step for reviewing the report, MRG (Mandatory Reporter Guide) usage, and recording of reports made to authorities such as DCJ, police, or OCG.
Who fills in the child protection report?
The child protection report is completed by educators or the responsible person at the service. Staff open it on any device and sign with a service PIN, so there's no separate login to manage. It then moves through 1 signing step — Responsible Person — with each signature timestamped against the record.
Which Australian regulations does the child protection report meet?
It is built around Reg 84, Reg 168(2)(h) and Reg 176 of the Education and Care Services National Regulations. Reg 84 covers awareness of child protection law. Reg 168(2)(h) covers policies for providing a child safe environment. Reg 176 covers time to notify certain information to regulatory authority. Every question the regulations require is already on the form.
Is the child protection report the same as a child protection reporting form?
Yes. Different services use different names for this form — it is also called child protection reporting form, mandatory reporting form and suspected child abuse report form. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the child protection report?
Yes. The template comes with 21 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the child protection report free?
Yes — the child protection report is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.