Disembarking Transportation Safety Checklist
About the Disembarking Transportation Safety Checklist
A digital disembarking safety checklist designed to comply with Regulation 102F of the Education and Care Services National Regulations. When children disembark a vehicle, a staff member must account for each child, examine the vehicle interior to confirm no children remain, and immediately make a signed record. This form captures head counts, roll calls, vehicle inspection confirmations, and requires sign-off from both the educator and coordinator.
Also called
- Bus disembarking checklist
- Getting off the bus checklist
- Transport safety checklist
What's on this form
Every question included in the disembarking transportation safety checklist. Add, remove or reword any of them in the form builder.
Form questions
Excursion Name
Short answer
Date
Date
Time
Time
I confirm that each child has been accounted for.
I confirm that the interior of the vehicle has been checked for lost property.
I confirm that I have checked that no children have been left on the vehicle.
I confirm that a head count has been completed.
I confirm that a roll call has been completed.
Number of Children Accounted For
Short answer
Commentsoptional
Long answer
Educator Who Completed Vehicle Check
I confirm that the interior of the vehicle has been checked, and no children are left on the vehicle.
Educator Details
Educator signature
Coordinator Completing This Safety Check
I confirm that the interior of the vehicle has been checked, and no children are left on the vehicle.
Coordinator Details
Educator signature
How this form gets signed
This template runs as a multi-step signing workflow. Each person is notified in turn, and every signature is timestamped and stored against the record.
- 1
Educator
Signs inside the service, using a staff PIN
- 2
Coordinator
Signs inside the service, using a staff PIN
Australian regulations this form supports
The disembarking transportation safety checklist is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Children disembarking a means of transport — centre-based service
A staff member who is not the driver must be present when children disembark, account for each child, examine the vehicle interior to confirm no children remain, and immediately make a signed record.
Read the full text of Reg 102F
(1) This regulation applies in relation to the regular transportation of children by or arranged by a centre-based service. (2) The approved provider of the service must ensure the requirements under subregulation (4) are complied with in relation to children disembarking a means of transport at the education and care service premises. (3) A nominated supervisor of the service must ensure the requirements under subregulation (4) are complied with in relation to children disembarking a means of transport at the education and care service premises. (4) The requirements are that— (a) a staff member or nominated supervisor of the service, who is not driving the means of transport, is present when the children disembark the means of transport at the education and care service premises; and (b) each child disembarking the means of transport at the education and care service premises is accounted for by the person referred to in paragraph (a); and (c) the person referred to in paragraph (a) examines the interior of the means of transport to confirm no children remain on the means of transport; and (d) immediately after all the children have disembarked the means of transport at the education and care service premises, a record is made that— (i) confirms each child referred to in paragraph (b) has been accounted for; and (ii) states how each child referred to in paragraph (b) has been accounted for; and (iii) states the examination referred to in paragraph (c) has been carried out; and (iv) states the date and time the record is made; and (v) states the name of, and is signed by, the person referred to in paragraph (a).
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The disembarking transportation safety checklist is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Vacation care forms: excursions, transport and bus checks
What a school holiday program actually runs on — an authorisation for each excursion, transport consent, and the embarking and disembarking checks.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.
Questions about the disembarking transportation safety checklist
What is the disembarking transportation safety checklist used for?
A digital disembarking safety checklist designed to comply with Regulation 102F of the Education and Care Services National Regulations. When children disembark a vehicle, a staff member must account for each child, examine the vehicle interior to confirm no children remain, and immediately make a signed record. This form captures head counts, roll calls, vehicle inspection confirmations, and requires sign-off from both the educator and coordinator.
Who fills in the disembarking transportation safety checklist?
The disembarking transportation safety checklist is completed by educators or the responsible person at the service. Staff open it on any device and sign with a service PIN, so there's no separate login to manage. It then moves through 2 signing steps — Educator and Coordinator — with each signature timestamped against the record.
Which Australian regulations does the disembarking transportation safety checklist meet?
It is built around Reg 102F of the Education and Care Services National Regulations. Reg 102F covers children disembarking a means of transport (centre-based service). Every question the regulations require is already on the form.
Is the disembarking transportation safety checklist the same as a bus disembarking checklist?
Yes. Different services use different names for this form — it is also called bus disembarking checklist, getting off the bus checklist and transport safety checklist. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the disembarking transportation safety checklist?
Yes. The template comes with 16 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the disembarking transportation safety checklist free?
Yes — the disembarking transportation safety checklist is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.