Embarking Transportation Safety Checklist
About the Embarking Transportation Safety Checklist
A digital embarking safety checklist designed to comply with Regulation 102E of the Education and Care Services National Regulations. When children embark a vehicle, a staff member must account for each child and immediately make a signed record confirming each child was accounted for. This form captures head counts, roll calls, vehicle inspection, route confirmation with the driver, and educator sign-off.
Also called
- Bus embarking checklist
- Getting on the bus checklist
- Transport safety checklist
What's on this form
Every question included in the embarking transportation safety checklist. Add, remove or reword any of them in the form builder.
Form questions
Excursion Name
Short answer
Date
Date
Time
Time
I confirm that the interior of the vehicle has been checked.
I confirm that a head count has been completed.
I confirm that a roll call has been completed.
I confirm I have discussed the route to the destination with the driver.
Number of Children Accounted For
Short answer
Commentsoptional
Long answer
Educator Details
Educator signature
Australian regulations this form supports
The embarking transportation safety checklist is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Children embarking a means of transport — centre-based service
A staff member who is not the driver must be present when children embark, account for each child, and immediately make a signed record confirming each child was accounted for.
Read the full text of Reg 102E
(1) This regulation applies in relation to the regular transportation of children by or arranged by a centre-based service. (2) The approved provider of the service must ensure the requirements under subregulation (4) are complied with in relation to children embarking a means of transport at the education and care service premises. (3) A nominated supervisor of the service must ensure the requirements under subregulation (4) are complied with in relation to children embarking a means of transport at the education and care service premises. (4) The requirements are that— (a) a staff member or nominated supervisor of the service, who is not driving the means of transport, is present when the children embark the means of transport at the education and care service premises; and (b) each child embarking the means of transport at the education and care service premises is accounted for by the person referred to in paragraph (a); and (c) immediately after all the children have embarked the means of transport at the education and care service premises, a record is made that— (i) confirms each child referred to in paragraph (b) has been accounted for; and (ii) states how each child referred to in paragraph (b) has been accounted for; and (iii) states the date and time the record is made; and (iv) states the name of, and is signed by, the person referred to in paragraph (a).
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The embarking transportation safety checklist is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Vacation care forms: excursions, transport and bus checks
What a school holiday program actually runs on — an authorisation for each excursion, transport consent, and the embarking and disembarking checks.
Forms your educators fill in
The records staff complete — incidents and illness, medication given, observations, safety checks and transport.
Questions about the embarking transportation safety checklist
What is the embarking transportation safety checklist used for?
A digital embarking safety checklist designed to comply with Regulation 102E of the Education and Care Services National Regulations. When children embark a vehicle, a staff member must account for each child and immediately make a signed record confirming each child was accounted for. This form captures head counts, roll calls, vehicle inspection, route confirmation with the driver, and educator sign-off.
Who fills in the embarking transportation safety checklist?
The embarking transportation safety checklist is completed by educators or the responsible person at the service. Staff open it on any device and sign with a service PIN, so there's no separate login to manage.
Which Australian regulations does the embarking transportation safety checklist meet?
It is built around Reg 102E of the Education and Care Services National Regulations. Reg 102E covers children embarking a means of transport (centre-based service). Every question the regulations require is already on the form.
Is the embarking transportation safety checklist the same as a bus embarking checklist?
Yes. Different services use different names for this form — it is also called bus embarking checklist, getting on the bus checklist and transport safety checklist. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the embarking transportation safety checklist?
Yes. The template comes with 10 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the embarking transportation safety checklist free?
Yes — the embarking transportation safety checklist is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.