Regular Outing Authorisation Form
Add it, send the link, collect the answers
No setup and no credit card. The form below works exactly as it is.
- 1Add this form to your service — one sign-up, free.
- 2Send families the link. They open it on their phone — no app, no password.
- 3Answers come back signed and land in your inbox as soon as they’re submitted.
What the regular outing authorisation form looks like
Every question, exactly as families will see it. Scroll inside the frame to read the whole form.
About the Regular Outing Authorisation Form
A digital regular outing authorisation form that allows parents to provide blanket written consent for their child to attend recurring outings over a specified period. Under Regulation 102, an authorisation for a regular outing must describe when the child is to be taken on the regular outings, and it only needs to be obtained once in a 12 month period (Regulation 102(5)). This form captures outing details, destination, schedule, mode of transport, educator-to-child ratio, and parent acknowledgement of the risk assessment.
Also called
- Regular outing permission form
- Local walk permission form
- Regular outing consent
What's on this form
Every question included in the regular outing authorisation form. Add, remove or reword any of them in the form builder.
Form questions
Child Details
Child details
Excursion Safety Information Risk assessments for all excursions have been completed and can be viewed on request. On excursion days, all children must arrive at least 30 minutes before the departure time stated on this form to ensure they take part in the excursion safety talk. Please ensure your child arrives on time as transport will depart at the scheduled time and will not be able to wait for latecomers. Written policies and procedures regarding excursions, including transporting children, are available from the service. Please read the excursion information and provide permission for your child to attend. This authorisation must be given by a parent, or by another person named in the child's enrolment record as having authority, given by a parent, to authorise the child being taken outside the service premises.
Name of Regular Outing Reason for Outing Days of Outing Date of Excursion Venue Address Authorisation Start Date Authorisation End Date Departure Time Expected Return Time Pickup Location Excursion Duration Mode of Transport Seatbelt or Safety Restraint Requirements Educator to Child Ratio Number of Children Attending Number of Staff and Other Adults Attending Description of Activities
Authorisation
Permission
I give permission for my child to attend the regular outing outlined above. I give permission for my child to be transported to and from the outing by the mode of transport listed.
Risk Assessment
I have been informed that a risk assessment has been prepared for this regular outing and is available at the service.
Parent/Guardian Signature
Signature
Australian regulations this form supports
The regular outing authorisation form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Risk assessment must be conducted before excursion
A risk assessment must be carried out in accordance with regulation 101 before an authorisation for an excursion is sought. It is not required for a regular outing that had a risk assessment conducted not more than 12 months before.
Read the full text of Reg 100
(1) The approved provider of an education and care service must ensure a risk assessment is carried out in accordance with regulation 101 before an authorisation referred to in regulation 102(4) is sought for an excursion. (2) A nominated supervisor of an education and care service must ensure a risk assessment is carried out in accordance with regulation 101 before an authorisation referred to in regulation 102(4) is sought for an excursion. (3) A family day care educator must carry out a risk assessment in accordance with regulation 101 before an authorisation referred to in regulation 102(4) is sought for an excursion. (4) A risk assessment is not required under this regulation for an excursion if— (a) the excursion is a regular outing; and (b) a risk assessment has been conducted for the excursion; and (c) that risk assessment has been conducted not more than 12 months before the excursion is to occur.
Authorisation for excursions
A child must not be taken outside the premises on an excursion without written authorisation from a parent, or a person named in the enrolment record as authorised by a parent to give it. The authorisation must state, among the other matters in regulation 102(4), the child's name, the reason, the date — or, for a regular outing, a description of when — and a description of the proposed destination.
Read the full text of Reg 102
(1) The approved provider of an education and care service must ensure that a child being educated and cared for by the service is not taken outside the education and care service premises on an excursion unless written authorisation has been provided under subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child being educated and cared for by the service is not taken outside the education and care service premises on an excursion unless written authorisation has been provided under subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service is not taken outside the residence or approved family day care venue on an excursion unless written authorisation has been provided under subregulation (4). (4) The authorisation must be given by a parent or other person named in the child's enrolment record as having authority, given by a parent, to authorise the taking of the child outside the education and care service premises by an educator and must state— (a) the child's name; and (b) the reason the child is to be taken outside the premises; and (c) if the authorisation is for a regular outing, a description of when the child is to be taken on the regular outings; and (ca) if the authorisation is for an excursion that is not a regular outing, the date the child is to be taken on the excursion; and (d) a description of the proposed destination for the excursion; and (e) if the excursion involves transporting children— (i) the means of transport; and (ii) any requirements for seatbelts or safety restraints under a law of each jurisdiction in which the children are being transported; and (f) the proposed activities to be undertaken by the child during the excursion; and (g) the period the child will be away from the premises; and (h) the anticipated number of children likely to be attending the excursion; and (i) the anticipated ratio of educators attending the excursion to the anticipated number of children attending the excursion; and (j) the anticipated number of staff members and any other adults who will accompany and supervise the children on the excursion; and (k) that a risk assessment has been prepared and is available at the service. (5) If the excursion is a regular outing, the authorisation is only required to be obtained once in a 12 month period.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The regular outing authorisation form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
OSHC forms: before school, after school and vacation care
The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.
Vacation care forms: excursion permission and regular outings
What a school holiday program actually runs on — a written authorisation for each excursion, and a once-a-year authorisation for regular outings.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Questions about the regular outing authorisation form
What is the regular outing authorisation form used for?
A digital regular outing authorisation form that allows parents to provide blanket written consent for their child to attend recurring outings over a specified period. Under Regulation 102, an authorisation for a regular outing must describe when the child is to be taken on the regular outings, and it only needs to be obtained once in a 12 month period (Regulation 102(5)). This form captures outing details, destination, schedule, mode of transport, educator-to-child ratio, and parent acknowledgement of the risk assessment.
Who fills in the regular outing authorisation form?
The regular outing authorisation form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.
Which regulations is the regular outing authorisation form built around?
It is built around Reg 100 and Reg 102 of the Education and Care Services National Regulations. Reg 100 covers risk assessment must be conducted before excursion. Reg 102 covers authorisation for excursions. Check the form against the regulation text for your service before you use it.
Is the regular outing authorisation form the same as a regular outing permission form?
Yes. Different services use different names for this form — it is also called regular outing permission form, local walk permission form and regular outing consent. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the regular outing authorisation form?
Yes. The template comes with 7 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the regular outing authorisation form free?
Yes — the regular outing authorisation form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.