Excursion Permission Form
About the Excursion Permission Form
A digital excursion authorisation form that allows parents to provide written consent for their child to attend excursions organised by the education and care service. Designed to meet the requirements of Regulation 102 of the Education and Care Services National Regulations, which requires written authorisation before a child can be taken on an excursion. This form captures excursion details including destination, date, departure and return times, mode of transport, educator-to-child ratio, proposed activities, and parent acknowledgement of the risk assessment carried out under Regulation 100.
Also called
- Excursion permission form
- Excursion consent form
- Excursion permission slip
- Field trip permission form
What's on this form
Every question included in the excursion permission form. Add, remove or reword any of them in the form builder.
Form questions
Child Details
Child details
Excursion Safety Information Risk assessments for all excursions have been completed and can be viewed on request. On excursion days, all children must arrive at least 30 minutes before the departure time stated on this form to ensure they take part in the excursion safety talk. Please ensure your child arrives on time as transport will depart at the scheduled time and will not be able to wait for latecomers. Written policies and procedures regarding excursions, including transporting children, are available from the service. Please read the excursion information and provide permission for your child to attend. Excursion authorisations can only be signed by a child's parent/guardian named on the child's enrolment form.
Name of Excursion Date of Excursion Venue Address Departure Time Approximate Return Time Pickup Location Excursion Duration Mode of Transport Educator to Child Ratio Number of Children Attending Description of Activities
I give permission for my child to attend the excursion outlined above and to be transported to and from the excursion by the mode of transport listed.
I have been informed that a risk assessment has been prepared for this excursion and is available at the service.
In the event of an emergency, I authorise the responsible person to seek medical treatment, including ambulance transportation, for my child.
I understand that I may be contacted to collect my child early if required and that I must be reachable during the excursion.
Parent Details
Signature
Australian regulations this form supports
The excursion permission form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Risk assessment must be conducted before excursion
The approved provider must ensure a risk assessment is carried out before an excursion, identifying and assessing risks to children's safety, health or wellbeing and specifying how they will be managed.
Read the full text of Reg 100
(1) The approved provider of an education and care service must ensure a risk assessment is carried out in accordance with regulation 101 before an authorisation referred to in regulation 102(4) is sought for an excursion. (2) A nominated supervisor of an education and care service must ensure a risk assessment is carried out in accordance with regulation 101 before an authorisation referred to in regulation 102(4) is sought for an excursion. (3) A family day care educator must carry out a risk assessment in accordance with regulation 101 before an authorisation referred to in regulation 102(4) is sought for an excursion. (4) A risk assessment is not required under this regulation for an excursion if— (a) the excursion is a regular outing; and (b) a risk assessment has been conducted for the excursion; and (c) that risk assessment has been conducted not more than 12 months before the excursion is to occur.
Authorisation for excursions
A child must not be taken on an excursion unless written authorisation is provided stating the child's name, destination, date, transport method, activities, duration, number of children and educators, ratio, and that parents have been informed of the risk assessment.
Read the full text of Reg 102
(1) The approved provider of an education and care service must ensure that a child being educated and cared for by the service is not taken outside the education and care service premises on an excursion unless written authorisation has been provided under subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child being educated and cared for by the service is not taken outside the education and care service premises on an excursion unless written authorisation has been provided under subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service is not taken outside the residence or approved family day care venue on an excursion unless written authorisation has been provided under subregulation (4). (4) The authorisation must be given by a parent or other person named in the child's enrolment record as having authority, given by a parent, to authorise the taking of the child outside the education and care service premises by an educator and must state— (a) the child's name; and (b) the reason the child is to be taken outside the premises; and (c) if the authorisation is for a regular outing, a description of when the child is to be taken on the regular outings; and (ca) if the authorisation is for an excursion that is not a regular outing, the date the child is to be taken on the excursion; and (d) a description of the proposed destination for the excursion; and (e) if the excursion involves transporting children— (i) the means of transport; and (ii) any requirements for seatbelts or safety restraints under a law of each jurisdiction in which the children are being transported; and (f) the proposed activities to be undertaken by the child during the excursion; and (g) the period the child will be away from the premises; and (h) the anticipated number of children likely to be attending the excursion; and (i) the anticipated ratio of educators attending the excursion to the anticipated number of children attending the excursion; and (j) the anticipated number of staff members and any other adults who will accompany and supervise the children on the excursion; and (k) that a risk assessment has been prepared and is available at the service. (5) If the excursion is a regular outing, the authorisation is only required to be obtained once in a 12 month period.
Children leaving the education and care service premises
A child must not leave the premises unless given into the care of a parent or authorised person, taken on an excursion in accordance with regulations, or in an emergency.
Read the full text of Reg 99
(1) The approved provider of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service does not leave the residence or approved family day care venue except in accordance with subregulation (4). (4) The child may only leave the relevant premises if the child— (a) is given into the care of— (i) a parent of the child; or (ii) an authorised nominee named in the child's enrolment record; or (iii) a person authorised by a parent or authorised nominee named in the child's enrolment record to collect the child from the premises; or (b) leaves the premises in accordance with the written authorisation of the child's parent or authorised nominee named in the child's enrolment record; or (c) is taken on an excursion in accordance with this Division; or (ca) is transported by the service or on transportation arranged by the service in accordance with Division 7; or (d) is given into the care of a person or taken outside the premises— (i) because the child requires medical, hospital or ambulance care or treatment; or (ii) because of another emergency. (5) In this regulation parent does not include a parent who is prohibited by a court order from having contact with the child.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The excursion permission form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Vacation care forms: excursions, transport and bus checks
What a school holiday program actually runs on — an authorisation for each excursion, transport consent, and the embarking and disembarking checks.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Questions about the excursion permission form
What is the excursion permission form used for?
A digital excursion authorisation form that allows parents to provide written consent for their child to attend excursions organised by the education and care service. Designed to meet the requirements of Regulation 102 of the Education and Care Services National Regulations, which requires written authorisation before a child can be taken on an excursion. This form captures excursion details including destination, date, departure and return times, mode of transport, educator-to-child ratio, proposed activities, and parent acknowledgement of the risk assessment carried out under Regulation 100.
Who fills in the excursion permission form?
The excursion permission form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.
Which Australian regulations does the excursion permission form meet?
It is built around Reg 100, Reg 102 and Reg 99 of the Education and Care Services National Regulations. Reg 100 covers risk assessment must be conducted before excursion. Reg 102 covers authorisation for excursions. Reg 99 covers children leaving the education and care service premises. Every question the regulations require is already on the form.
Is the excursion permission form the same as an excursion permission form?
Yes. Different services use different names for this form — it is also called excursion permission form, excursion consent form, excursion permission slip and field trip permission form. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the excursion permission form?
Yes. The template comes with 8 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the excursion permission form free?
Yes — the excursion permission form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.