Under 18 Sign In/Out Authorisation Form
About the Under 18 Sign In/Out Authorisation Form
A digital authorisation form that allows parents to nominate a person under 18 years of age to sign their child in and out of the education and care service. Under Regulation 99, a child may only leave with an authorised person. This form captures the nominated person's details including name, age, mobile number, relationship to child, and address, along with the parent's signed authorisation.
Also called
- Under 18 collection authorisation
- Sibling pick-up authorisation
- Under 18 sign out permission
What's on this form
Every question included in the under 18 sign in/out authorisation form. Add, remove or reword any of them in the form builder.
Form questions
Child Details
Child details
Under 18 Person Details
First Name
Short answer
Last Name
Short answer
Mobile
Mobile
Age
Short answer
Relationship to Child
Short answer
Address
Long answer
I authorise the above person (under 18) to sign my child in and out of the service.
Parent/Guardian Signature
Signature
Australian regulations this form supports
The under 18 sign in/out authorisation form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.
Children leaving the education and care service premises
A child must not leave the premises unless given into the care of a parent or authorised person, or leaving in accordance with written authorisation of a parent or authorised nominee.
Read the full text of Reg 99
(1) The approved provider of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service does not leave the residence or approved family day care venue except in accordance with subregulation (4). (4) The child may only leave the relevant premises if the child— (a) is given into the care of— (i) a parent of the child; or (ii) an authorised nominee named in the child's enrolment record; or (iii) a person authorised by a parent or authorised nominee named in the child's enrolment record to collect the child from the premises; or (b) leaves the premises in accordance with the written authorisation of the child's parent or authorised nominee named in the child's enrolment record; or (c) is taken on an excursion in accordance with this Division; or (ca) is transported by the service or on transportation arranged by the service in accordance with Division 7; or (d) is given into the care of a person or taken outside the premises— (i) because the child requires medical, hospital or ambulance care or treatment; or (ii) because of another emergency. (5) In this regulation parent does not include a parent who is prohibited by a court order from having contact with the child.
Authorisations to be kept in enrolment record
The enrolment record must contain authorisations signed by a parent for medical treatment, ambulance transportation, and regular outings or transportation.
Read the full text of Reg 161
(1) The authorisations to be kept in the enrolment record for each child enrolled at an education and care service are— (a) an authorisation, signed by a parent or a person named in the enrolment record as authorised to consent to the medical treatment of the child, for the approved provider, a nominated supervisor or an educator to seek— (i) medical treatment for the child from a registered medical practitioner, hospital or ambulance service; and (ii) transportation of the child by an ambulance service; and (b) if relevant, an authorisation given under regulation 102 for the education and care service to take the child on regular outings; and (c) if relevant, an authorisation given under regulation 102D(4) for regular transportation of the child. (2) The authorisations to be kept in the enrolment record for each child educated and cared for by a family day care educator are— (a) an authorisation, signed by a parent or a person named in the enrolment record as authorised to consent to the medical treatment of the child, for the family day care educator to seek— (i) medical treatment for the child from a registered medical practitioner, hospital or ambulance service; and (ii) transportation of the child by an ambulance service; and (b) if relevant, an authorisation given under regulation 102 for the family day care educator to take the child on regular outings; and (c) if relevant, an authorisation given under regulation 102D(4) for regular transportation of the child.
Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.
Where this form fits
The under 18 sign in/out authorisation form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.
Enrolling a child: the forms you need
The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.
Forms parents and guardians fill in
Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.
Questions about the under 18 sign in/out authorisation form
What is the under 18 sign in/out authorisation form used for?
A digital authorisation form that allows parents to nominate a person under 18 years of age to sign their child in and out of the education and care service. Under Regulation 99, a child may only leave with an authorised person. This form captures the nominated person's details including name, age, mobile number, relationship to child, and address, along with the parent's signed authorisation.
Who fills in the under 18 sign in/out authorisation form?
The under 18 sign in/out authorisation form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.
Which Australian regulations does the under 18 sign in/out authorisation form meet?
It is built around Reg 99 and Reg 161 of the Education and Care Services National Regulations. Reg 99 covers children leaving the education and care service premises. Reg 161 covers authorisations to be kept in enrolment record. Every question the regulations require is already on the form.
Is the under 18 sign in/out authorisation form the same as an under 18 collection authorisation?
Yes. Different services use different names for this form — it is also called under 18 collection authorisation, sibling pick-up authorisation and under 18 sign out permission. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.
Can I change the questions on the under 18 sign in/out authorisation form?
Yes. The template comes with 10 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.
Is the under 18 sign in/out authorisation form free?
Yes — the under 18 sign in/out authorisation form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.
Ready to use it?
Create a free account, change anything you want, and send it to your first family. No credit card needed.