Under 18 Sign In/Out Authorisation Form

Add it, send the link, collect the answers

No setup and no credit card. The form below works exactly as it is.

1Add this form to your service — one sign-up, free.
2Send families the link. They open it on their phone — no app, no password.
3Answers come back signed and land in your inbox as soon as they’re submitted.

What the under 18 sign in/out authorisation form looks like

Every question, exactly as families will see it. Scroll inside the frame to read the whole form.

About the Under 18 Sign In/Out Authorisation Form

A digital authorisation form that allows parents to nominate a person under 18 years of age to sign their child in and out of the education and care service. Under Regulation 99(4)(a)(iii), a child may leave the premises in the care of a person authorised by a parent or authorised nominee named in the child’s enrolment record to collect the child. This form captures the nominated person's details including name, age, mobile number, relationship to child, and address, along with the parent's signed authorisation.

Also called

Under 18 collection authorisation
Sibling pick-up authorisation
Under 18 sign out permission

What's on this form

Every question included in the under 18 sign in/out authorisation form. Add, remove or reword any of them in the form builder.

Form questions

Child Details
Child details
Under 18 Person Details
First Name
Short answer
Last Name
Short answer
Mobile
Mobile
Age
Short answer
Relationship to Child
Short answer
Address
Long answer
I authorise the above person (under 18) to sign my child in and out of the service.
Parent/Guardian Signature
Signature

Australian regulations this form supports

The under 18 sign in/out authorisation form is built around the Education and Care Services National Regulations. These are the regulations it helps you meet.

Reg 99

Children leaving the education and care service premises

A child must not leave the premises unless given into the care of a parent, an authorised nominee named in the enrolment record, or someone they have authorised to collect the child; or leaves under the written authorisation of a parent or authorised nominee; or is taken on an excursion in accordance with this Division; or is transported by or on transportation arranged by the service in accordance with Division 7; or is taken outside the premises because the child requires medical, hospital or ambulance care or treatment, or because of another emergency.

Read the full text of Reg 99

(1) The approved provider of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (2) A nominated supervisor of an education and care service must ensure that a child who is being educated and cared for by the education and care service does not leave the education and care service premises except in accordance with subregulation (4). (3) A family day care educator must ensure that a child who is being educated and cared for by the educator as part of a family day care service does not leave the residence or approved family day care venue except in accordance with subregulation (4). (4) The child may only leave the relevant premises if the child— (a) is given into the care of— (i) a parent of the child; or (ii) an authorised nominee named in the child's enrolment record; or (iii) a person authorised by a parent or authorised nominee named in the child's enrolment record to collect the child from the premises; or (b) leaves the premises in accordance with the written authorisation of the child's parent or authorised nominee named in the child's enrolment record; or (c) is taken on an excursion in accordance with this Division; or (ca) is transported by the service or on transportation arranged by the service in accordance with Division 7; or (d) is given into the care of a person or taken outside the premises— (i) because the child requires medical, hospital or ambulance care or treatment; or (ii) because of another emergency. (5) In this regulation parent does not include a parent who is prohibited by a court order from having contact with the child.

Reg 168(2)(f)

Policies and procedures — delivery and collection of children

The service must have policies and procedures for the delivery of children to, and their collection from, the premises, including procedures complying with regulation 99.

Read the full text of Reg 168(2)(f)

(1) The approved provider of an education and care service must ensure that the service has in place policies and procedures in relation to the matters set out in subregulation (2). (2) Policies and procedures are required in relation to the following— (f) delivery of children to, and collection of children from, education and care service premises, including procedures complying with regulation 99;

Provided for information only and may not reflect the latest amendments. Refer to the Education and Care Services National Regulations (NSW) for the official legal text.

Where this form fits

The under 18 sign in/out authorisation form is part of these jobs — each guide walks through the whole sequence and the other forms that go with it.

OSHC forms: before school, after school and vacation care

The forms an outside school hours care service runs on — enrolment, getting to and from school, vacation care excursions, and medication.

Enrolling a child: the forms you need

The enrolment record itself, plus the booking, emergency contacts, medical conditions and standing authorisations that go with it.

Forms parents and guardians fill in

Every form you send out to families — enrolment, permissions, collection arrangements, medication authority and feedback.

Questions about the under 18 sign in/out authorisation form

What is the under 18 sign in/out authorisation form used for?

Who fills in the under 18 sign in/out authorisation form?

The under 18 sign in/out authorisation form is completed by a parent or guardian. You send them a secure link by email or SMS — they don't need an account, an app, or a password to fill it in and sign.

Which regulations is the under 18 sign in/out authorisation form built around?

It is built around Reg 99 and Reg 168(2)(f) of the Education and Care Services National Regulations. Reg 99 covers children leaving the education and care service premises. Reg 168(2)(f) covers policies and procedures — delivery and collection of children. Check the form against the regulation text for your service before you use it.

Is the under 18 sign in/out authorisation form the same as an under 18 collection authorisation?

Yes. Different services use different names for this form — it is also called under 18 collection authorisation, sibling pick-up authorisation and under 18 sign out permission. They all describe the same record, and this template covers it. You can rename it to whatever your service already calls it.

Can I change the questions on the under 18 sign in/out authorisation form?

Yes. The template comes with 10 fields ready to go, but you can add, remove, reword or reorder anything in the drag-and-drop form builder, and add your own conditional logic and signing steps. Your changes only affect your service's copy.

Is the under 18 sign in/out authorisation form free?

Yes — the under 18 sign in/out authorisation form is free to use on the Childcare Forms free plan. No credit card is required to create an account and start sending it.