childcareforms.app

Forms That Get Signed,Not Lost

Build forms with multi-step signing workflows. Staff completes, director reviews, parent signs — all tracked in one place. Purpose-built for childcare.

Free plan available — no credit card required

How It Works

From creation to completion — every form follows a clear path

1

Build Your Form

Start from a template or create your own. Add fields, configure signing steps, and publish.

2

Share the Link

Share your form link with staff or parents. They complete it on any device — no app needed. You get an email notification instantly.

3

Send for Signature

Need more signatures? Send the form to the next signer directly from your dashboard — parent, director, or admin.

4

Track Everything

See which forms are complete, pending, or need a signature. Every response is saved to your dashboard and emailed to you.

NQF Regulation Compliant

Ready-to-use form templates

Every template is mapped to the relevant Education and Care Services National Regulations, so your service stays compliant from day one. Just pick a template, customise, and publish.

Parent Form

Add Emergency Contact Form

Parent form to add an emergency contact and authorised person to their child's enrolment record.

Reg 160Reg 161
Staff Form

Anaphylaxis Emergency Record

Record anaphylaxis emergencies including symptoms, adrenaline autoinjector administration, and emergency response.

Reg 90Reg 94
Staff Form

Asthma Medication Administration Record

Record asthma medication administered to a child including symptoms, dosage, and required signatures.

Reg 90Reg 92
Parent Form

Booking Request Form

Parent form to request permanent or casual bookings at the childcare service.

Reg 160Reg 168(2)(k)
Staff Form

Child Protection Report

Staff form to document child protection concerns, disclosures, and mandatory reporting actions.

Reg 84Reg 168(2)(h)
Parent Form

Complaint and Grievance Form

Form for parents and families to lodge complaints or grievances with the childcare service.

Reg 168(2)(o)Reg 176
Staff Form

Disembarking Transportation Safety Checklist

Staff checklist to ensure all children are safely accounted for when disembarking a vehicle.

Reg 102F
Staff Form

Embarking Transportation Safety Checklist

Staff checklist to ensure all children are safely accounted for when boarding a vehicle.

Reg 102E
Staff Form

Emergency Evacuation Drill Record

Staff form to record emergency and evacuation drill details, outcomes, and improvements.

Reg 97
Parent Form

Excursion Authorisation Form

Parent authorisation for a child to attend an excursion organised by the childcare service.

Reg 100Reg 102
Parent Form

Extra-Curricular Activity Authorisation Form

Parent authorisation for a child to attend extra-curricular activities during care hours.

Reg 99Reg 168(2)(f)
Staff Form

Family Communication Form

Staff form to document and communicate behavioural or developmental observations to families.

Reg 168(2)(j)
Staff Form

Hazard Report

Staff form to report and document hazards identified at the childcare service premises.

Reg 103
Staff Form

Illness Record

Record and document illness incidents involving children including symptoms, first aid, and medication details.

Reg 85Reg 86
Staff Form

Incident, Injury, Trauma and Illness Record

Record and track incidents, injuries, trauma and illness involving children as required by Australian childcare regulations.

Reg 85Reg 86
Staff Form

Infectious Disease Notification Record

Staff form to document infectious disease incidents and record notifications to families and authorities.

Reg 88
Staff Form

Maintenance Record

Staff form to document maintenance issues and repairs at the childcare service premises.

Reg 103
Parent Form

Medical Conditions Acknowledgement Form

Parent form to provide medical condition details, management plan, and medication requirements for their child.

Reg 90Reg 162
Staff Form

Medication Administration Record

Record medication administered to a child including dosage, witness details, and required signatures.

Reg 92Reg 93
Parent Form

Medication Authorisation Form

Parent authorisation for the childcare service to administer prescribed medication to their child.

Reg 92Reg 93
Staff Form

Observation Form

Staff form to document behavioural observations and incidents involving children.

Reg 168(2)(j)Reg 168(2)(h)
Parent Form

Regular Outing Authorisation Form

Parent authorisation for a child to attend recurring outings organised by the childcare service.

Reg 100Reg 102
Parent Form

Sunscreen Authorisation Form

Parent authorisation for the childcare service to apply sunscreen to their child.

Reg 168(2)(a)
Parent Form

Transportation Authorisation Form

Parent authorisation for regular transportation of a child by the childcare service.

Reg 102DReg 99
Parent Form

Under 18 Sign In/Out Authorisation Form

Parent authorisation for a person under 18 to sign a child in and out of the childcare service.

Reg 99Reg 161
Parent Form

Walk Home Authorisation Form

Parent authorisation for a child to walk home from the childcare service unaccompanied.

Reg 99Reg 168(2)(f)
Parent Form

Walk to Service Authorisation Form

Parent authorisation for a child to walk to the childcare service unaccompanied.

Reg 99Reg 168(2)(f)
View all templates

Built for Childcare

Everything you need to manage forms, permissions, visitors, and attendance — in one place

Multi-Step Signing Workflows

Create forms with as many signing steps as you need. Staff fills in the form, you review it, then send it to the parent for their signature — and add as many steps as you like.

  • Unlimited signing steps
  • Email notifications on every submission
  • Full audit trail

Send for Signature via Email

When a form needs another signature, send it from your dashboard with one click. The signer gets an email, opens the form on their phone, and signs — no app download or login required.

  • One-click send from dashboard
  • Mobile-friendly signing
  • Completion tracking & reminders

Response Analytics & Reports

See analytics across every question on every form. Track trends in incident reports, identify patterns in medical forms, and understand your data at a glance — with charts for every field type.

  • Per-question breakdowns
  • Filter by date, service, or status
  • Print-ready reports

Visitor Check-In

Know exactly who's on-site. Visitors check in from a tablet or phone, accept your terms and conditions, and you get a complete log of every visit — searchable and exportable.

  • Real-time on-site log
  • Custom terms & conditions
  • Full visitor history

Excursion Headcounts

Track attendance for excursions and events. Staff mark children present or absent from their phone — with full attribution of who checked and when. No app or login required.

  • PIN-gated staff access
  • Groups, rolls & locations
  • Email summary on submission

Auto-Fill Child Details

Save child profiles once and auto-fill their details across every form.

Educator Quick-Sign

Saved educator profiles drop straight into any form — no re-entering names or signatures.

Instant Email Notifications

Every submission is emailed to your service instantly — a built-in record of every form, always in your inbox.

Reg 102EReg 102F

Know exactly who's accounted for

Real-time attendance tracking for excursions and events — built for the way childcare actually works.

Staff mark attendance from their phone — no app or login needed

Full audit trail: who marked each child, and when

Instant email summary when a headcount is submitted

Reg 102E — Children embarking transport  ·  Reg 102F — Children disembarking transport

Beach Excursion

Today

Bus A  ·  4 of 5 present

EW
Emma Wilson
LC
Liam Chen
SB
Sophie Brown
OP
Oliver Park
Absent
MJ
Mia Johnson

Simple, Transparent Pricing

Start free and upgrade when you need more. No hidden fees, no surprises.

Free

$0forever

Try it out — no commitment

  • 1 service location
  • 2 form templates
  • 100 responses per form
  • Send for signature (1 at a time)
  • Multi-step workflows
  • Your logo on forms
  • Visitor check-in
  • Headcount tracking
  • Response analytics
Most Popular

Starter

$29/month

For a single childcare service

  • 1 service location
  • Unlimited form templates
  • Unlimited responses
  • Unlimited signature sends
  • Multi-step workflows
  • Your logo on forms
  • Visitor check-in
  • Headcount tracking
  • Response analytics
  • Email support

Pro

$79/month

For multi-location services

  • 5 service locations
  • Unlimited form templates
  • Unlimited responses
  • Unlimited signature sends
  • Multi-step workflows
  • Your logo on forms
  • Visitor check-in
  • Headcount tracking
  • Response analytics
  • 5 team members
  • Priority support

Enterprise

$129/month

For large organisations

  • Unlimited service locations
  • Unlimited form templates
  • Unlimited responses
  • Unlimited signature sends
  • Multi-step workflows
  • Your logo on forms
  • Visitor check-in
  • Headcount tracking
  • Response analytics
  • Unlimited team members
  • Dedicated support

Need a custom solution or have questions? Contact us

Stop chasing signatures

Build your first form in minutes. Send it for signature today.

No credit card required