Child enrolment records to be kept by approved provider and family day care educator
Education and Care Services National Regulations
Full text
(1) The approved provider of an education and care service must ensure that an enrolment record is kept that includes the information set out in subregulation (3) for each child enrolled at the education and care service. (2) A family day care educator must keep an enrolment record that includes the information set out in subregulation (3) for each child educated and cared for by the educator. (3) An enrolment record must include the following information for each child— (a) the full name, date of birth and address of the child; (b) the name, address and contact details of— (i) each known parent of the child; and (ii) any person who is to be notified of an emergency involving the child if any parent of the child cannot be immediately contacted; and (iii) any person who is an authorised nominee; and (iv) any person who is authorised to consent to medical treatment of, or to authorise administration of medication to, the child; and (v) any person who is authorised to authorise an educator to take the child outside the education and care service premises; and (vi) any person who is authorised to authorise the education and care service to transport the child or arrange transportation of the child; (c) details of any court orders, parenting orders or parenting plans provided to the approved provider relating to powers, duties, responsibilities or authorities of any person in relation to the child or access to the child; (d) details of any other court orders provided to the approved provider relating to the child's residence or the child's contact with a parent or other person; (e) the gender of the child; (f) the language used in the child's home; (g) the cultural background of the child and, if applicable, the child's parents; (h) any special considerations for the child, for example any cultural, religious or dietary requirements or additional needs; (i) the relevant authorisations set out in regulation 161; (j) the relevant health information set out in regulation 162.
Forms that help you meet Reg 160
4 of our templates are built around this regulation. All free to use.
Add Emergency Contact Form
Enrolment records must include emergency contacts, authorised nominees, and persons authorised for medical treatment, medication, transportation, and collection.
Booking Request Form
The approved provider must keep enrolment records for each child including full name, date of birth, and parent contact details.
Child Enrolment Record
An enrolment record must be kept for each child, including the child's full name, date of birth, address and gender, the name, address and contact details of each parent and of every person authorised as an emergency contact or authorised nominee, any court orders or parenting plans, the language used in the child's home, cultural background, and any special considerations.
Outside School Hours Care Enrolment Record
An enrolment record must be kept for each child, including the child's full name, date of birth, address and gender, the name, address and contact details of each parent and of every person authorised as an emergency contact or authorised nominee, any court orders or parenting plans, the language used in the child's home, cultural background, and any special considerations.
Reproduced from the Current version for 1 July 2026 consolidation, for information only. This may not reflect the latest amendments — always check the Education and Care Services National Regulations (NSW) for the official current text, and note that each state and territory applies the National Law separately.