Prescribed enrolment and other documents to be kept by approved provider
Education and Care Services National Regulations
Full text
(1) For the purposes of section 175(1) of the Law, the following documents are prescribed in relation to each education and care service operated by the approved provider— (a) the documentation of child assessments or evaluations for delivery of the educational program as set out in regulation 74; (b) an incident, injury, trauma and illness record as set out in regulation 87; (c) a medication record as set out in regulation 92; (d) a record of assessments of family day care residences and approved family day care venues conducted under regulation 116; (e) in the case of a centre-based service, a staff record as set out in regulation 145; (f) a record of volunteers and students as set out in regulation 149; (g) the records of the responsible person at the service as set out in regulation 150; (h) in the case of a centre-based service, a record of educators working directly with children as set out in regulation 151; (i) a record of access to early childhood teachers as set out in regulation 152; (j) in the case of a family day care service, a record of staff engaged or employed by the service kept under regulation 154; (k) a children's attendance record as set out in regulation 158; (l) child enrolment records as set out in regulation 160; (m) a record of the service's compliance with the Law as set out in regulation 167; (n) a record of each nominated supervisor and any person in day-to-day charge of the education and care service under section 162 of the Law; (o) in the case of a centre-based service, a record of children embarking a means of transport at the education and care service premises as set out in regulation 102E(4)(c); (p) in the case of a centre-based service, a record of children disembarking a means of transport at the education and care service premises as set out in regulation 102F(4)(d). (2) The approved provider of the education and care service must take reasonable steps to ensure the documents referred to in subregulation (1) are accurate.
Forms that help you meet Reg 177
2 of our templates are built around this regulation. All free to use.
Child Enrolment Record
Prescribes the documents an approved provider must keep for each service — including child enrolment records under regulation 160, incident, injury, trauma and illness records under regulation 87, and medication records under regulation 92 — and requires reasonable steps to ensure they are accurate.
Outside School Hours Care Enrolment Record
Prescribes the documents an approved provider must keep for each service — including child enrolment records under regulation 160, incident, injury, trauma and illness records under regulation 87, and medication records under regulation 92 — and requires reasonable steps to ensure they are accurate.
Reproduced from the Current version for 1 July 2026 consolidation, for information only. This may not reflect the latest amendments — always check the Education and Care Services National Regulations (NSW) for the official current text, and note that each state and territory applies the National Law separately.